Online meetings are very different than face to face meetings and, for new users, will take some getting used to. Make sure you follow the timetable set out in advance. The Best Online Meeting Etiquette: Do’s and Don’ts If you are planning an online meeting for the first time, you might be looking for some virtual meeting … First, limit meeting attendees to only those who are truly necessary. By elevating your online meeting experience, you can ensure your next call runs smoothly and remains productive for everyone involved.Copyright © Conference Calling Blog. Video conferencing etiquette (and conference call etiquette for that matter too) are subtly different from normal business etiquette. Fellow attendees may only be able to see you from the waist up until you unexpectedly need to stand up!If you are sharing your screen while presenting to the other meeting attendees, make sure that only intended content is seen. Opt for a quality headset or pick up your notebook and pen to One of the magical things about working remotely is the freedom to wear anything to work. This is also a great time to go over any housekeeping items or ground rules for the call. Preparation on the part of both the call’s organizer and its attendees is the key to a successful online meeting. Meetings should always start with introductions. Whether you’re participating in an audio or video conference, maintain a professional posture and appearance. Distracted behavior hurts everyone, especially if distractions mean that the organizer has to go back and repeat information that’s already been shared. Think of them as the must-do’s of online meeting etiquette: Introduce everyone during the meeting, and give everyone a chance to contribute

If they know the schedule you’re trying to stick to, they’ll be able to help you stay on track rather than wasting time figuring out what else to cover or interjecting with unrelated items. Do not use the VPN while using a Teams video meeting as it will affect performance. The best thing you can do to support them as an organizer is to keep the meeting moving. Instead, catch them up later – after the call – rather than wasting the time of everyone who arrived on schedule. Still, there’s no reason to show your co-workers your PJs and bedhead. You also want to avoid looking like you work from the inside of a cave because of bad lighting.Adjust your work setup so that you face a window or are exposed to plenty of light.

As Drake Baer writes for Because you’re only receiving part of the full communication process on a conference call or a virtual meeting without video, comments may be misconstrued. Subsequently, if you leave an online meeting feeling less than positive about what was said, take some time to investigate more thoroughly. This way, the main conversation can continue uninterrupted.At the end of the meeting, don’t just log off and move on with your day. We’re here to help! It can be awkward to hear the “someone-just-joined” ding followed by silence. Make sure your presentation is ready to show. While different meetings will have different “rules,” there are some basic etiquette practices everyone should follow to create a smooth online meeting experience. One of the best tools in your arsenal for staying on schedule is your agenda. When latecomers join, don’t repeat what you’ve already covered. Etiquette for online meetings. To help you keep your meetings productive and professional, follow these seven simple virtual meeting etiquette rules and tips. If you’re the host, you don’t have to also take notes, keep aware of the time, and run the Q&A. Prepare for the meeting Before the meeting: Ensure all meeting participants have the meeting invitation link and materials in advance of the meeting.

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